Become an Event Partner
Want to have a race in your area? You can host one! All you need to host a race is a gymnasium or similar size indoor space and a few volunteers. You can apply to be a Drones in School event partner on the Robot Events website. Event partners keep their registration fees and general admission for their event.
How Does This Work?: All I Drones in School events have a head-to-head race, a capture the flag race, and judging for "Portfolio Display", "Design and Engineering" and "Video Presentation". However, you do not have to run all of these components to host an official event! When you create your event on the Robot Events website, you can specify what components will be judged at your particular race. For example, if many schools have not yet created new frames, you might have a "race only" event where students are allowed to run their stock frames. In this example, you would award a head-to-head and capture the flag champion, but the other award categories would not be given.
Event Payments and Process: All Drones in School teams must register as an official team and register for any events at RobotEvents.com. Therefore, Event Partners must post their events at RobotEvents.com and there is no charge to use the site. Event Partners incur the cost of hosting their events and many of them ask teams for a registration fee to cover these costs. Event Partners may set a fee for their event when creating it in RobotEvents.com.
$5 Flat Fee: RobotEvents.com includes a flat $5 fee per registration for events. This fee structure will not cover all the costs of site maintenance, enhancements, processing, and accounting, but it will enable the REC Foundation to continue to make enhancements to the RobotEvents.com website and provide a better experience for all our teams and partners using the site. Event Partners are encouraged to build this cost into their event fees.
Event Fees: It is up to the Event Partner to determine what they need to charge to cover their local costs, but most one-day event fees range from $50-$100 per team.
Number of Teams: Drones in School races are designed to be held in an afternoon (after school). Using a double-elimination bracket, you can expect a sixteen team race to take around 3 hours. If your race is eight teams or less, the bracket will run as a round-robin tournament. An eight team race will take about 2.5 hours.
Number of Judges: At the beginning of the race you will need 2-3 judges to evaluate the drones and complete the Drone Inspection Sheet for each team. You will need 2-3 judges for "Portfolio and Display" and 2-3 judges for "Design and Engineering". These judges will complete their judging as teams are racing. For the racing, you will need two teams of judges. Each judging team should consist of a starter, a timer and two referees. The referees will count laps for the head-to-head race and will score the capture the flag race. You should also assign one pertson as scorekeeper to tabulate all scores as judges complete their work, so you will be ready to give out awards when the last race is completed.
Equipment: The race equipment can be purchased from Drones in School or created on your own with a 3D printer and a menu of parts. The main equipment consists of 5 gates for the head-to-head and 10 beacons for capture the flag. Optional equipment includes receivers to show the video signals on a public facing screen and flags to add more interest to the race courses. To purchase race equipment email: orders@dronesinschool.com with the items and quantities desired. (see prices below)
How Does This Work?: All I Drones in School events have a head-to-head race, a capture the flag race, and judging for "Portfolio Display", "Design and Engineering" and "Video Presentation". However, you do not have to run all of these components to host an official event! When you create your event on the Robot Events website, you can specify what components will be judged at your particular race. For example, if many schools have not yet created new frames, you might have a "race only" event where students are allowed to run their stock frames. In this example, you would award a head-to-head and capture the flag champion, but the other award categories would not be given.
Event Payments and Process: All Drones in School teams must register as an official team and register for any events at RobotEvents.com. Therefore, Event Partners must post their events at RobotEvents.com and there is no charge to use the site. Event Partners incur the cost of hosting their events and many of them ask teams for a registration fee to cover these costs. Event Partners may set a fee for their event when creating it in RobotEvents.com.
$5 Flat Fee: RobotEvents.com includes a flat $5 fee per registration for events. This fee structure will not cover all the costs of site maintenance, enhancements, processing, and accounting, but it will enable the REC Foundation to continue to make enhancements to the RobotEvents.com website and provide a better experience for all our teams and partners using the site. Event Partners are encouraged to build this cost into their event fees.
Event Fees: It is up to the Event Partner to determine what they need to charge to cover their local costs, but most one-day event fees range from $50-$100 per team.
Number of Teams: Drones in School races are designed to be held in an afternoon (after school). Using a double-elimination bracket, you can expect a sixteen team race to take around 3 hours. If your race is eight teams or less, the bracket will run as a round-robin tournament. An eight team race will take about 2.5 hours.
Number of Judges: At the beginning of the race you will need 2-3 judges to evaluate the drones and complete the Drone Inspection Sheet for each team. You will need 2-3 judges for "Portfolio and Display" and 2-3 judges for "Design and Engineering". These judges will complete their judging as teams are racing. For the racing, you will need two teams of judges. Each judging team should consist of a starter, a timer and two referees. The referees will count laps for the head-to-head race and will score the capture the flag race. You should also assign one pertson as scorekeeper to tabulate all scores as judges complete their work, so you will be ready to give out awards when the last race is completed.
Equipment: The race equipment can be purchased from Drones in School or created on your own with a 3D printer and a menu of parts. The main equipment consists of 5 gates for the head-to-head and 10 beacons for capture the flag. Optional equipment includes receivers to show the video signals on a public facing screen and flags to add more interest to the race courses. To purchase race equipment email: orders@dronesinschool.com with the items and quantities desired. (see prices below)
Race Equipment Pricing |
|
Head-to-Head Gates - $30 each
Capture the Flag Beacons - $45 each Stand for CTF beacons - $15 each 8' Tall Race Flag w/Floor Base - $55 each Video Receiver (RCA Video Output) - $55 each |